The Watford Friendly League recognise the importance of protecting the privacy of certain general information ("data") and specific personal information ("Personal Data") collected about our clubs and consequently respect your privacy. This privacy statement discloses what information we gather, how we use it, and how to correct or change it. At the WFL, it is our intention to give you an understanding about how we collect your information and the use we make of it in the course of league business.
The WFL has reviewed its policies, processes, procedures and practices to ensure that they meet legislation introduced within the European Economic Area (EEA), which includes the European Union (EU), in line with the EU Data Protection Directive (95/46/EC) and the EU Telecommunications Data Protection Directive (97/66EC) ("the Directives"), and in accordance with UK implementing legislation such as the Data Protection Act 1998, the Telecommunications (Data Protection and Privacy) (Direct Marketing) Regulations 1998, the Regulation of Investigatory Powers Act 2000 and the Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000, and we will continue to ensure that our policies, processes, procedures and practices comply in all respects with any future laws and regulations in relation to your privacy.
The purpose of this document is to inform you of the policies that have been put in place to protect your interests in this respect.
1. Fair and lawful information-handling
2. Legitimate purposes
We will only collect, record, process and store data which are needed to fulfil our contractual obligations towards our League Clubs, and/or our affiliated County FA’s to comply with legal requirements. We may disclose to our affiliated County FA’s such information as may be necessary to provide for the purpose of verification of details relating to your data held by us for legitimate purposes.
3. Data quality
We will employ effective procedures and safeguards to ensure that data we hold on you are adequate, relevant and not excessive in relation to the purposes for which they were obtained, as well as accurate and up-to-date. Where we become aware of any inaccuracies in data we hold, we will correct and, where appropriate, delete incorrect data. Retention periods are in place to ensure that data are only stored whilst they are required for the purposes in question or to meet legal and regulatory requirements. Where data are no longer required, we will ensure that they are disposed off in a secure manner.
4. Information to League Clubs
When we collect data from clubs, we will identify ourselves and inform you of the purpose(s) for which we are collecting data. If we are collecting data from clubs on behalf of our affiliated FA’s we will identify the affiliated County FA. If we have obtained data on your club other than directly from your club, we will inform you of this as soon as practicable after we have entered data in our files or computers (unless you were already aware of the fact). We may also record or monitor telephone calls to and from WFL for staff training and quality control purposes.
5. When will we seek your prior consent?
We will go further and ask for your clubs prior consent in the following circumstances: A County FA data check; Police Data Enquiry; before we process sensitive club data or pass on any of your Clubs data on you under any contract between Clubs and WFL.
6. Special restrictions on the use of sensitive data
We will not normally seek data on your racial or ethnic origins, political opinions, religious or other beliefs, trade-union membership, physical or mental health, sex life or criminal convictions.
When we do collect such data, it will be limited to data which are:
• required to be kept by law needed for legal proceedings or to establish, exercise or defend legal rights(including protection against fraud) clearly and strictly necessary to fulfil a contract between you and us(or between you and a company we represent) or needed to protect your vital interests or the vital interests of another person (for instance, if medical data are urgently required after an accident and you cannot give your consent).
7. Your rights
You have the right to require the WFL to cease the communication of League information or marketing materials to your club, and we will ensure that your request is complied with. You have the right to see all data that we hold on your club. Should you wish to have access to all or a particular part of your data, please contact the Data Protection Officer, 2 Norton Close, Borehamwood Herts WD6 5DW. Such access will be granted in accordance with the requirements of applicable national legislation and subject to any discretionary allowance for the WFL to make a charge payable by your club to cover WFL's administration costs incurred in providing your club with such data. Such payment is to be made on application for access to your data and is to be no more than the maximum stipulated by applicable national legislation. The information will be forwarded to you within an appropriate period of time in accordance with applicable national legislation, but in any event no more than 40 days from the date of such request for access. Where any discrepancies are discovered following your enquiry, we will take immediate steps to validate and, where appropriate, correct our records. We will confirm the actions taken in writing to you within an appropriate period of time in accordance with applicable national legislation, but in any event no more than 40 days after receiving your request to amend our records.
8. Security of information
We will only provide access to data on your club to those of our league officers who need such access in order to carry out any necessary processing. We have taken appropriate steps to ensure the security of data, whether it is stored in computer systems, paper files or other storage media.
The WFL is the sole controller in the UK of all data held in relation to your clubs use of our Website and all processing of data is subject to United Kingdom data protection laws and regulations only.
The WFL welcomes your questions and comments about privacy.
Date Published: June 2010
League Committee Area
League Officers Area
League Clubs Area
Club Managers & Secretaries